Why PowerPoint Built-in Timers Fall Short
PowerPoint has a rehearse timings feature, but it records slide duration rather than showing a live countdown to your audience or yourself. There is no native way to display a large, visible countdown clock during a live presentation — which is exactly what speakers and event producers need.
Method 1: Browser-Based Timer on a Second Screen (Best Option)
The most reliable method is to open a browser-based timer like TimedFlow on a second monitor or device. While your presentation runs on the projector, the timer runs on your laptop screen or a tablet at the podium. You get a large, color-coded countdown that counts down in real time without interfering with your slides.
- No PowerPoint add-ins required
- Works on any version of PowerPoint, Keynote, or Google Slides
- Color changes to amber and red as time runs out
- Timer can be shared with the A/V team backstage simultaneously
- Persists across slide transitions without any manual action
Method 2: Embed a Timer URL in a PowerPoint Slide
You can insert a web browser directly into a PowerPoint slide using Insert > Web Object (available on Windows with certain versions). Navigate to a timer URL, and the live timer will display within your slide. Note: this requires an internet connection and only works in presentation mode on Windows. Mac and online versions of PowerPoint do not support embedded web objects.
Method 3: Screen Share a Timer Alongside Your Presentation
For virtual presentations on Zoom or Teams, you can share two windows simultaneously: your PowerPoint in presentation mode and a fullscreen timer in a browser. Attendees see both. This is particularly effective for workshop sessions where time awareness benefits the audience, not just the speaker.
Method 4: Use a Smart Clicker with a Built-in Timer
Premium presentation remotes like the Logitech Spotlight include a small timer display on the device. This gives the speaker a personal countdown without any screen setup. However, the display is only visible to the speaker — the audience and A/V team see nothing. For coordinated event timing, a shared browser timer remains superior.
Timer Settings for Common Presentation Lengths
- 5-minute lightning talk: 1 warning at 1 minute
- 15-minute session: warnings at 5 min and 2 min
- 30-minute keynote: warnings at 10 min, 5 min, and 2 min
- 60-minute workshop: warnings at 15 min, 10 min, and 5 min
Tips for Speakers Using a Timer During Presentations
- Glance at the timer during natural pauses, not mid-sentence
- Practice your talk to the timer during rehearsal so time pressure is familiar
- Agree with your event host on what happens if you go over — can you cut Q&A?
- Position the timer in your peripheral vision, not directly in your eyeline
Add a Countdown Timer to Your Next Presentation
Create a professional speaker timer in seconds. Works alongside PowerPoint, Keynote, and Google Slides with no plugins required.
TimedFlow Team
TimedFlow Content Team
We write about timing, productivity, and the tools that help professionals deliver their best work on stage, on screen, and in meetings.
→ Related Articles
Conference Speaker Timer: Professional Setup Guide for Event Producers
Set up speaker timers for conferences that every presenter can see. Learn confidence monitor timing, A/V coordination, and multi-session scheduling for live events.
Toastmasters Timer Guide: Digital Timing for Speeches & Evaluations
Replace the Toastmasters traffic light with a professional digital timer. Learn how to time speeches, evaluations, and Table Topics with TimedFlow.
Best StageTimer Alternative in 2026: TimedFlow vs StageTimer.io
Looking for a StageTimer alternative? Compare TimedFlow vs StageTimer.io on features, pricing, and ease of use. Discover why event producers are switching.