From Spreadsheet to Show: Import Your Rundown as CSV
Your run of show already lives in a spreadsheet. Instead of retyping every segment into a timer, upload the CSV and TimedFlow turns each row into a live countdown — titles, durations, speakers, and notes included.
Quick Summary
- On the controller, open the More menu → Import rundown
- Use columns for Title, Duration, Speaker, Description, and Notes
- Durations accept mm:ss, h:mm:ss, bare minutes, or "1h 30m"
- Export your live rundown back to CSV any time
Why Import Instead of Retype
Every producer builds their run of show in a spreadsheet first — it is where you draft, argue about timings, and share the plan with clients. The problem has always been the last mile: turning that static sheet into something that actually counts down on show day. Retyping twenty segments into a timer app is tedious and error-prone, and the two versions drift apart the moment the schedule changes. CSV import closes that gap. You keep planning where you already plan, then bring the whole rundown into TimedFlow in one upload.
How to Import Your Rundown
- 1
Open a room controller
Create a free room at timedflow.com/r/new — no sign-in needed — and you land on the controller at
/r/<slug>/controller. - 2
Find Import rundown
Click the More menu on the controller and choose Import rundown.
- 3
Drop your CSV
Drag in the file. You get a preview of every segment with its parsed duration before anything is created, so you can catch mistakes first.
- 4
Confirm
Each row becomes a timer in order. Your rundown is now live and ready to run on show day.
The Columns You Can Use
Add a header row and TimedFlow maps your columns automatically. Only a title is strictly required; everything else is optional.
The segment name (e.g. "Opening Keynote"). Also reads Segment, Item, or Cue.
How long the segment runs. Also reads Time, Length, or Minutes.
Who is on stage. Also reads Presenter or Host.
A short summary shown with the segment. Also reads Details or Summary.
Internal cues for the crew. Also reads Comments or Remarks.
No header row? No problem — TimedFlow assumes the first column is the title and the second is the duration, and tells you it made that assumption.
Duration Formats That Just Work
Write It However You Think
45:00, 1:30:00, a bare 45 (read as minutes), 90m, or 1h 30m all parse correctly.
Safe Defaults
If a duration cell is blank or unreadable, the segment defaults to 5 minutes and the preview flags it, so nothing silently breaks.
Export Back to CSV
A Round Trip, Not a One-Way Door
Built your rundown live in TimedFlow, or edited it after import? Export it back to a clean CSV with Title, Duration, Speaker, Description, and Notes columns. That gives you a paper backup for the production binder, a file to hand a client, or a starting point for next year's event — import it again and tweak.
Build a Better Rundown First
New to run-of-show planning? Start with our event rundown template guide, which covers the columns and structure that make a great sheet — then import it here. It pairs naturally with a conference timer or a full stage timer setup. See everything on the features page.
Turn Your Spreadsheet Into Live Timers
Create a free room, open the More menu, and import your rundown CSV. Every row becomes a countdown you can run and share in seconds.